Follow the commercial record from project event to finance review.
MPANDO HUB links parts of the construction operation to company ledgers, income and expense records, project finance and document controls. It helps authorised teams examine what has been requested, delivered, invoiced, approved or paid without treating these as interchangeable statuses. The scope is operational finance; local statutory accounting and tax compliance require separate assessment.
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How the workflow connects
- 01
Identify the company, project and commercial event.
- 02
Review the supporting order, receipt, invoice or approved sales record.
- 03
Inspect the appropriate receivable, payable or cash-related entry.
- 04
Resolve missing documents and reconciliation exceptions.
- 05
Apply the finance team's own approval and period controls.
One purchase, three different financial questions
A purchase commitment, a supplier invoice and a payment can describe overlapping parts of the same transaction. A useful project review keeps their meaning clear instead of adding every visible amount together.
What have we agreed to buy?
In a simplified example, an approved order totals 10,000 in one currency. This describes the agreed purchase scope. It does not establish that all materials have arrived, been invoiced or been paid for.
What has the supplier billed?
The supplier issues an invoice for 4,000 against that order. Review the items, quantities, supporting delivery records and approval status. The invoice is part of the same purchase; adding 10,000 and 4,000 would double-count that part of the scope.
What has actually been paid?
If 1,500 has been paid and allocated to that approved invoice, its unpaid balance is 2,500 in this example. This assumes no tax adjustments, credits, retention, currency differences or other allocations. It does not establish the payment date or the status of the rest of the order.
Use this example to agree report definitions, document links and review responsibilities in your HUB demonstration. Automated invoice matching, accounting connectors and payment execution require their own confirmed scope; these figures illustrate a review method, not a screenshot or a promise of a particular automation.
Questions about this workflow
How do operational records help explain a project cost?
Relate the financial question to the underlying project, work package, purchase, receipt or sales event. Review the document, amount, currency, period and approval state together. Operational reports are most useful when teams can distinguish a planned commitment, a received item, a posted record and a completed payment.
Can we connect HUB to our accountant's system?
Begin by defining the authoritative system, required fields, identifiers, currencies, periods and reconciliation rules. Assess the proposed export or integration during scoping and test a sample before wider use. Statutory reporting, payroll and local tax compliance require their own confirmed solution and are not implied by operational financial reporting.
Should I add purchase orders, supplier invoices and payments to calculate project cost?
Not as a simple sum: they may describe the same underlying purchase at different stages. Define what each report includes, its reporting date, currency and status rules. Compare the commitment with the related invoices and allocated payments without counting the same scope twice. Ask your finance team to confirm the accounting treatment and use an agreed sample in the HUB demonstration.
What should a purchase order, goods receipt and invoice review check?
Compare item references, quantities, units, agreed rates and the relevant order, delivery and invoice references. Inspect shortages, returns, substitutions, duplicate documents and unresolved price differences before approval. Define who resolves each exception and what evidence is required. This review is often called three-way matching; automated matching and its tolerance rules must be demonstrated and explicitly included before you rely on that capability.
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Request a demo[email protected]Warranty and aftercare
We stand behind every product we supply and every service we deliver. All supplied products and services are backed by warranty commitments for the agreed scope. Coverage, duration, conditions and the remedy process vary by product and work and are set out in the quotation, contract or applicable warranty document.
Product coverage, installation workmanship and digital-service commitments are described separately where appropriate. Software and digital-twin work is assessed against the agreed functions, deliverables and acceptance criteria. An ongoing support plan, availability commitment or later content change is specified separately. Applicable statutory rights are not reduced.
For warranty or aftercare assistance, email [email protected] with the project or order reference, product or service, delivery date and a description of the issue. Add relevant photographs or screenshots without passwords or unrelated personal data. We review the information, clarify any inspection needed and coordinate the appropriate next step under the applicable terms.
[email protected]International availability
Commercial expansion is being prepared market by market. MPANDO HUB is not yet commercially offered in Switzerland and is not part of current UAE/GCC partnership sales. Contact our team about availability and implementation in other markets. Existing members retain access within their agreed service scope.
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